Privacy policy
Last Updated: May 2026
Welcome to Vox Art ("we," "our," or "us"). We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.voxart.co.uk and use our services, whether you are a content creator, a brand partner, or a general visitor.
Please read this policy carefully. By using our website and services, you agree to the practices described in this policy.
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1. INFORMATION WE COLLECT
We may collect and process the following types of information about you:
A. Information You Provide to Us
• Contact Data: Name, email address, phone number, and postal address.
• Creator/Hobbyist Profile Data: Social media handles and profile links (YouTube, Instagram, TikTok, Twitch, etc.), and examples of your work or portfolio.
• Brand/Business Data: Company name, job title, industry, and campaign requirements.
• Communications: Any information you provide when you fill out forms on our website (e.g., joining our network), subscribe to newsletters, or correspond with us via email.
B. Channel Statistics & Performance Data (Creators)
If you apply to or join the Vox Art network as a content creator, we collect and process specific metrics related to your digital channels. This includes:
• Audience Reach: Subscriber counts, follower numbers, and monthly view/impression counts.
• Engagement Metrics: Average likes, comments, shares, watch time, click-through rates (CTR), and overall engagement percentages.
• Demographic Overviews: Aggregated data regarding your audience's geographic location, age ranges, and gender distribution (as provided by platform analytics).
• Historical Performance: Past brand sponsorship results or case study data that you choose to share with us.
C. Information We Collect Automatically
• Technical & Usage Data: IP address, browser type and version, time zone setting, operating system, and information about how you use our website. We collect this using cookies and similar tracking technologies.
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2. HOW WE USE YOUR INFORMATION
We use the information we collect for the following purposes, based on the legal grounds outlined under UK GDPR:
• To Provide Our Services: To manage our network, evaluate creator suitability for our roster, and negotiate contracts (*Contractual Necessity*).
• To Match Creators with Brands: We use Channel Statistics & Performance Data to build professional talent pitches, verify audience alignment, and demonstrate your commercial reach to prospective brand partners (*Legitimate Interests*).
• To Improve Our Business: To optimize our website, analyze industry trends, and monitor the effectiveness of our network's combined reach (*Legitimate Interests*).
• Communication: To respond to your inquiries, provide updates, and send you marketing communications where you have opted in (*Consent* or Legitimate Interests).
• Legal Compliance: To comply with applicable laws, regulations, and legal obligations (*Legal Obligation*).
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3. HOW WE SHARE YOUR INFORMATION
We do not sell your personal data. We only share your information in the following specific circumstances:
• Creator Pitches to Brands: If you are a creator in our network, your channel statistics (followers, reach, and engagement) and general demographic overviews will be shared with prospective brand partners to secure campaign opportunities. Your direct contact info (like phone number or home address) is never shared at this stage.
• Third-Party Service Providers: We use trusted third-party vendors to help us run our business (e.g., analytics pulling tools, CRM software, website hosting). These providers only have access to the data required to perform their specific tasks.
• Legal Requirements: We may disclose your data if required to do so by law, or to protect the rights, property, or safety of Vox Art, our users, or others.
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4. WHERE WE STORE YOUR DATA
Vox Art is based in the United Kingdom. However, some of our third-party service providers may process or store data outside the UK or the European Economic Area (EEA) (for example, if we use US-based software tools or database management platforms).
Whenever we transfer your data outside the UK/EEA, we ensure it receives a similar degree of protection by ensuring appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or International Data Transfer Agreements (IDTAs).
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5. DATA SECURITY
We have put in place appropriate technical and organizational security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. We limit access to your personal data to those co-founders and third parties who have a legitimate business need to know.
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6. DATA RETENTION
We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
• If you join our network as a creator or brand, we retain your information and performance data for the duration of our relationship and a reasonable period thereafter to manage legal claims or tax reporting.
• If you contact us or apply via an online form but do not enter into a contract, we will delete your data after 2 years unless you request otherwise.
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7. YOUR LEGAL RIGHTS
Under UK data protection laws, you have rights in relation to your personal data, including the right to:
• Access your data (request a copy of the statistics and info we hold on you).
• Rectify incorrect or out-of-date data.
• Erase your data (the "right to be forgotten").
• Restrict or object to the processing of your data.
• Withdraw consent at any time where we rely on consent to process your data.
If you wish to exercise any of these rights, please contact us at info@voxart.co.uk
You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk).
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8. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. We will post any updates on this page and revise the "Last Updated" date at the top.
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9. CONTACT US
If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
• Email: info@voxart.co.uk